How Much Office Space Is Required for Effective Functioning?

If you are looking for commercial space for your business, Wadham and Isherwood have an extensive list of properties in Surrey and Hampshire. Before that, however, the all important question of just how much space is most appropriate when moving your business from one premise to another, needs to be answered. To find the ideal business space with the appropriate square footage, it is important to take various factors into consideration including financial, legal and technical points. This article will discuss the different considerations in more detail for any new business owner.

• The Legal Considerations

Legally, the volume of any unoccupied room should work out to approximately 53 square feet when divided by the number of employees working in the room. Of course, this is a minimum amount and it is unlikely that there will be enough space in the room to contain a lot of equipment or furniture in the area. It is important to note that this rule does not apply to businesses including machine cabs, sales kiosks or anywhere else where the space is small by design.

• The Financial Considerations

Legalities aside, what factors do you need to take into account when choosing the correct space for your business?

First of all, the majority of start-up businesses will approach their regime with an optimism towards expansion of the company. Smaller office spaces may be a less costly option, in fact many start-ups will begin in small spaces. However, if you are forecasting a successful company it may be beneficial to consider a larger business property.

In this instance, it may be beneficial to allow for some additional space in the office. The additional space can be incorporated to allow workers to feel more comfortable in their environment.

It is important to note that not all companies grow in short periods of time and paying for extra space is not always beneficial. Therefore, there are additional solutions that could be considered to increase office space without causing financial outlay. For example, it may be possible to negotiate a short-term lease on a commercial property which can save money until the appropriate time is required. Another example is coming to an agreement regarding negotiation rights, meaning you will be the first to hear of adjacent properties that become available.

• The Technical Considerations

While ensuring your employees has adequate office space from which to work, this is not the only point to take into account. To ensure the business space is effective, it is vital that you take technical considerations into account and review the nature of the employment. For example, if you are operating a business with large call volumes it would be more beneficial to use extra space for workers to avoid noise from talking colleagues. If, however, you have a company that requires taking orders for physical goods, the need for storage space may not be the only factor to consider. For the office to be suitable, it is important that the deliveries are made easily without any obstructions.

The 21st century is a technological age with paperless administration, but not all companies operate on a paperless system. It is highly recommended that this technical factor be considered and a switch be made to paperless operation. Not only will this save space in the office, but the absence of paper can also reduce the amount of money spent on files, printers, scanners and storage shelves.

Finally, it is important to consider the verticality of the rooms alongside the lines of the floor space. In these instances, it is recommended that you consider the use of stackable shelving. Stackable shelving is a modern innovation that is highly beneficial for properties with uneven ceilings, small square footage and low doorframes. The use of this feature will help save money, space and time.